Canon PIXMA TR4720
3.8Editor score
Wireless connectivity
Built-in fax capability
Auto document feeder
In this guide
Finding a cheap fax machine that delivers reliable performance without breaking the bank can be challenging in today's digital age. Many businesses and home offices still require fax capabilities for legal documents, medical records, or official correspondence. This guide explores affordable options that balance cost with essential functionality.
We evaluated ten top-rated fax machines based on user feedback, technical specifications, and overall value. Our comparison focuses on transmission speed, paper handling, memory capacity, and ease of use. We also considered multi-function devices that offer fax capabilities alongside printing and scanning for added versatility.
Each pick highlights specific strengths and trade-offs to help you match a device to your unique needs. Prices and availability change frequently, so please verify current listings before purchasing. Our goal is to provide clear, factual information to support your decision-making process.
Top 3 Picks for Best Cheap Fax Machine
Brother FAX-575
4.0Editor score
High resolution copying
Large memory capacity
50-sheet paper tray
Canon PIXMA TR8620a
4.0Editor score
Auto duplex printing
Voice assistant integration
High capacity feeder
Top 10 Best Cheap Fax Machine in 2026 Compared
Below is a side-by-side comparison of all ten fax machines reviewed in this guide. Each entry includes key specifications to help you quickly identify which model aligns with your specific requirements for speed, capacity, and features.
ProductsSpecificationsEditor scorePrice
Editor's Choice
Brother FAX-575
400 x 400 dpi
9,600 BPS modem
512 KB memory
50-sheet capacity
4.0Editor score
Editor's Choice
Brother FAX-575 Renewed
400 x 400 dpi
9,600 BPS modem
512 KB memory
50-sheet capacity
3.8Editor score
Best Premium
Sharp UXB20
9,600 bps modem
449 KB memory
30 speed dial
Caller ID ready
3.3Editor score
HP DeskJet 2955
Wireless printing
60-sheet input
HP AI formatting
Instant Ink trial
3.7Editor score
Canon PIXMA TR4720
4-in-1 functions
100 sheet tray
Mobile printing
Built-in fax
3.8Editor score
Canon MAXIFY MB2720
500 sheet capacity
20,000 duty cycle
Wireless connectivity
Laser sharp text
3.9Editor score
Canon PIXMA TR8620a
200 sheet capacity
Auto duplex print
Alexa integration
10 ipm speed
4.0Editor score
Brother IntelliFAX-2840
Laser technology
21 ppm speed
300 dpi resolution
Network ready
3.9Editor score
Brother IntelliFax 575
Thermal transfer
512 KB memory
10 sheet ADF
Energy Star
3.3Editor score
Panasonic KX-FHD331
Plain paper use
Caller ID compatible
9.6 Kbps speed
Answering interface
2.7Editor score
1. Brother FAX-575 – Best Overall Cheap Fax Machine
Brother FAX-575
400 x 400 dpi
9,600 BPS speed
512 KB memory
50-sheet capacity
The Brother FAX-575 stands out as a reliable choice for users seeking a dedicated fax machine with strong performance metrics. With a rating of 4.0, this model is praised for its consistent output quality and straightforward interface. It combines fax, phone, and copier functions into one compact unit suitable for small offices.
Pros
- Fast transmission speed
- High resolution copying
- Large memory storage
- Easy to operate
- Durable construction
Cons
- Higher price point
- Thermal paper required
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Its 9,600 BPS modem ensures quick transmission times, roughly 15 seconds per page, which boosts productivity during busy periods. The 512 KB memory can store up to 25 pages, allowing you to queue documents even when the paper tray is empty. Additionally, the 50-sheet paper capacity reduces the need for frequent refills.
While the device is efficient, it uses thermal paper which may incur ongoing costs compared to plain paper models. The higher initial price might also be a consideration for budget-conscious buyers. However, these trade-offs are often acceptable given the speed and reliability it delivers for professional correspondence.
This machine is ideal for home offices or small businesses that need dependable faxing without switching to digital services. If you value speed and memory capacity over lowest upfront cost, the FAX-575 is a strong recommendation. It balances functionality and ease of use effectively for regular fax tasks.
Reliable Transmission Speed
The 9,600 BPS modem ensures documents send quickly, reducing wait times for urgent communications.
Ample Memory Storage
With 512 KB memory storing up to 25 pages, you can queue jobs even during paper jams or low supply.
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2. Brother FAX-575 Renewed – Best Value Refurbished Option
Brother FAX-575 Renewed
400 x 400 dpi
9,600 BPS speed
512 KB memory
50-sheet capacity
The renewed version of the Brother FAX-575 offers a cost-effective way to access the same robust features as the new model. With a rating of 3.8, it appeals to buyers looking to save money without sacrificing essential fax capabilities. This unit has been refurbished to ensure functionality while reducing environmental waste.
Pros
- Lower cost than new
- Same core features
- Eco-friendly choice
- Reliable performance
- Easy setup
Cons
- Limited warranty coverage
- Potential wear and tear
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It retains the 9,600 BPS modem and 512 KB memory, providing consistent speed and storage for daily tasks. The 50-sheet paper tray ensures you can handle multiple documents without constant reloading. This makes it a practical option for small offices needing fax reliability on a tighter budget.
However, refurbished units may show minor cosmetic wear and come with shorter warranties than brand new items. There is a slight risk of component fatigue over time compared to fresh inventory. These factors should be weighed against the significant price savings offered by this renewed listing.
If you prioritize value and environmental responsibility, this renewed model is an excellent pick. It delivers the core performance of the original FAX-575 at a reduced cost. Consider this option if you are comfortable with the trade-offs of buying refurbished electronics.
Cost Effective Solution
Purchasing a renewed unit allows you to access high-end fax features at a fraction of the original price.
Sustainable Choice
Refurbishing devices reduces electronic waste and supports a more environmentally friendly approach to office equipment.
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3. Sharp UXB20 – Best for Basic Fax Needs
Sharp UXB20
9,600 bps modem
449 KB memory
30 speed dial presets
Caller ID ready
The Sharp UXB20 provides a straightforward fax solution for users with minimal requirements. It carries a rating of 3.3, reflecting mixed feedback but offering core functionality at a competitive price. This model includes essential features like speed dialing and caller ID for basic office communication.
Pros
- Affordable price point
- Speed dial presets
- Caller ID support
- Simple operation
- Out-of-paper memory
Cons
- Lower rating score
- Limited advanced features
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Its 9,600 bps modem ensures reasonable transmission times, while 449 KB memory allows for out-of-paper storage. The 30 speed dial presets simplify frequent contacts, making it easier to send documents quickly. This design focuses on usability without unnecessary complexity or higher costs.
While reliable for simple tasks, it lacks some advanced features found in more expensive models. The lower rating suggests occasional issues with longevity or customer service. However, for occasional faxing needs, these limitations may not significantly impact overall utility.
This machine is suitable for home users or small businesses with occasional fax requirements. If you need a no-frills device that handles standard transmissions effectively, the UXB20 fits the bill. It offers a balanced entry point into dedicated faxing.
Speed Dial Convenience
Thirty speed dial presets streamline frequent communications, saving time on repetitive dialing tasks.
Caller ID Integration
Built-in caller ID helps you manage incoming faxes efficiently by identifying senders before receiving documents.
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4. HP DeskJet 2955 – Best Multi-Function Value
HP DeskJet 2955
Wireless connectivity
HP AI formatting
60-sheet input tray
Mobile printing
The HP DeskJet 2955 serves as a versatile all-in-one printer with fax capabilities managed through the HP app. Rated at 3.7, it appeals to users seeking a unified device for printing, scanning, and faxing without dedicated hardware. Its compact design fits well in home environments.
Pros
- Wireless printing
- HP AI optimization
- Multi-function design
- Instant ink trial
- Compact size
Cons
- Fax via app only
- Ink costs vary
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Features like HP AI optimize print layouts to save paper and improve document quality. Wireless connectivity allows printing and faxing from mobile devices, enhancing flexibility. The included Instant Ink trial can help manage supply costs during initial use, adding value for home users.
However, faxing relies on the app rather than a physical handset, which may limit traditional workflows. Ink prices after the trial period could affect long-term costs. These factors may be minor for tech-savvy users prioritizing convenience over legacy fax interfaces.
This printer is an excellent choice for those needing occasional faxing alongside robust printing functions. If you value wireless convenience and smart features, the DeskJet 2955 offers strong utility. It represents a modern approach to handling fax tasks in a digital age.
Smart Print Optimization
HP AI adjusts print formatting to remove unnecessary content, reducing waste and improving document presentation.
Wireless Flexibility
Connect via dual-band Wi-Fi to print and fax from any device without cables or proximity constraints.
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5. Canon PIXMA TR4720 – Best Budget All-in-One
Canon PIXMA TR4720
4-in-1 functions
100 sheet tray
Auto document feeder
Mobile printing
The Canon PIXMA TR4720 combines fax, print, scan, and copy functions into an affordable package. With a rating of 3.8, it is recognized for its ease of use and solid value proposition. This model supports mobile printing and includes a front paper tray for convenience.
Pros
- Built-in fax capability
- Auto document feeder
- Affordable price
- Easy setup
- Wireless printing
Cons
- Basic fax features
- Lower speed rate
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Its auto document feeder simplifies scanning and faxing multi-page documents without manual intervention. The 100-sheet tray capacity reduces refill frequency, making it suitable for small batches of work. Wireless connectivity ensures seamless integration with smartphones and tablets for remote tasks.
While the fax function is built-in, it may lack advanced features like high-speed transmission or dedicated memory storage. Speeds are moderate compared to standalone fax machines. However, these constraints are acceptable for users prioritizing cost savings and all-in-one versatility.
This device is ideal for home offices needing basic faxing without dedicated hardware. If you want a compact printer that handles occasional fax tasks efficiently, the TR4720 is a strong contender. It delivers essential functionality at an entry-level price point.
Auto Document Feeder
The ADF allows you to scan or fax multiple pages automatically, saving time on repetitive loading.
Mobile Printing Support
Print and fax from your smartphone using the Canon app for added convenience in a mobile workflow.
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6. Canon MAXIFY MB2720 – Best for High Volume Business
Canon MAXIFY MB2720
500 sheet capacity
20,000 duty cycle
DRHD inks
Mobile app support
The Canon MAXIFY MB2720 is designed to handle demanding business environments with robust printing and fax capabilities. Rated at 3.9, it earns praise for its reliability and high-volume performance. This device features two paper cassettes for a combined 500-sheet capacity.
Pros
- High paper capacity
- Durable duty cycle
- Smudge resistant text
- Business ready
- Wireless support
Cons
- Higher initial cost
- Larger footprint
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Its 20,000-page duty cycle ensures longevity for frequent use without compromising quality. Dual Resistant High Density inks provide sharp, smudge-resistant text suitable for official documents. Wireless connectivity and mobile app support add flexibility for remote staff working from different devices.
The larger footprint and higher price point might be prohibitive for small home offices. It is best suited for established businesses needing consistent performance under heavy loads. These trade-offs are justified by its durability and ability to maintain output quality over time.
If your operation requires a dependable machine for daily faxing and printing, this model is a top choice. It balances volume capacity with professional output quality effectively. Consider this option for business environments where uptime and reliability are paramount.
Heavy-Duty Capacity
With a 20,000-page duty cycle, this printer is built to withstand frequent use without performance degradation.
Smudge Resistant Inks
DRHD inks ensure text remains sharp and resistant to smudging, ideal for handling important business documents.
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7. Canon PIXMA TR8620a – Best Premium Smart Fax
Canon PIXMA TR8620a
200 sheet capacity
Auto duplex printing
Alexa integration
10 ipm speed
The Canon PIXMA TR8620a offers a premium experience with smart features like Alexa integration for seamless operation. With a rating of 4.0, it is highly regarded for its advanced functionality and design quality. This all-in-one device supports faxing, scanning, printing, and copying efficiently.
Pros
- Voice assistant support
- Auto duplex printing
- High capacity tray
- Fast speed
- EPEAT Silver certified
Cons
- Premium pricing
- Complex features
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Its auto duplex printing saves paper while maintaining professional document quality. The 200-sheet capacity reduces reloading frequency during busy periods. Voice commands allow you to track ink levels or reorder supplies hands-free, adding convenience for busy home offices.
The higher price reflects its advanced features, which may not be necessary for basic users. However, those valuing technology integration and speed will find the investment worthwhile. It represents a high-end option for tech-forward users seeking maximum utility.
This printer is perfect for users needing advanced features alongside reliable faxing. If you want smart automation and fast duplex printing, the TR8620a stands out. It combines efficiency with modern technology for a seamless office experience.
Voice Assistant Integration
Alexa support allows you to monitor ink levels and place smart reorders using simple voice commands.
Auto Duplex Printing
Automatically print on both sides of paper to reduce waste and save on consumables over time.
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8. Brother IntelliFAX-2840 – Best Laser Fax Machine
Brother IntelliFAX-2840
Laser technology
21 ppm speed
300 dpi resolution
Network ready
The Brother IntelliFAX-2840 uses laser technology to deliver fast and sharp fax transmissions. Rated at 3.9, it offers reliable performance for businesses needing quick document processing. This machine supports plain paper and includes 32K memory for document storage.
Pros
- Fast laser speed
- Sharp text quality
- Large memory
- Plain paper use
- Easy control panel
Cons
- Higher cost
- Limited wireless
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With 21 pages per minute speed, it handles high-volume faxing without delays. The 300 dpi resolution ensures readable text and graphics for professional documents. Its control panel design simplifies operation for users of all technical backgrounds.
Laser technology incurs higher upfront costs and may require specific maintenance. Limited wireless connectivity may restrict remote printing capabilities. However, these constraints are offset by the speed and quality provided for office environments.
This machine is ideal for users needing fast, high-quality faxing. If you prioritize speed and sharp output, the IntelliFAX-2840 is a strong choice. It offers professional-grade performance for daily office faxing requirements.
Laser Speed Advantage
With 21 ppm, this laser fax machine transmits documents quickly, ideal for busy office environments.
Plain Paper Capability
Uses standard plain paper instead of thermal rolls, reducing ongoing supply costs for regular use.
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9. Brother IntelliFax 575 – Best Renewed Thermal Fax
Brother IntelliFax 575
Thermal transfer
512 KB memory
10 sheet ADF
Energy Star
The Brother IntelliFax 575 renewed version offers reliable thermal fax capabilities at an attractive price. Rated at 3.3, it serves as a budget-friendly option for those needing dedicated fax services. This unit includes 512 KB memory and supports thermal transfer printing for consistent output.
Pros
- Affordable renewal
- Large memory
- Auto document feeder
- Energy efficient
- Easy setup
Cons
- Thermal paper cost
- Basic connectivity
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Its 10-sheet ADF simplifies scanning multiple pages without manual feeding. Energy Star certification ensures efficient power usage, reducing operational costs over time. This design focuses on delivering core fax functionality without unnecessary complexity or expense.
Thermal paper may require specialized supplies that differ from standard office paper. Connectivity options are basic compared to newer wireless models. These limitations are manageable for users prioritizing low-cost faxing over advanced features.
If you need a simple, affordable fax machine, this renewed model is a practical solution. It balances functionality with cost-effectiveness well for basic office needs. Consider this option if you are comfortable with thermal paper technology.
Auto Document Feeder
The 10-sheet ADF allows multi-page scanning, reducing manual effort during document intake tasks.
Energy Efficiency
Energy Star certification ensures low power consumption, helping keep operational costs down over time.
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10. Panasonic KX-FHD331 – Best Plain Paper Fax
Panasonic KX-FHD331
Plain paper use
Caller ID
Answering interface
9.6 Kbps speed
The Panasonic KX-FHD331 provides a simple fax solution using standard plain paper for easy access. Rated at 2.7, it serves budget-conscious users needing basic fax and phone integration. This unit includes caller ID and interface with answering machines for streamlined communication.
Pros
- Standard paper use
- Answering interface
- Caller ID support
- Compact design
- Warranty exchange
Cons
- Lowest rating
- Basic features
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Using plain paper means standard office supplies can be used instead of specialized rolls. The compact design fits easily in small home offices. Its interface simplifies managing both fax calls and voice messages effectively.
The lower rating indicates potential reliability issues over time. Basic feature set may not suit users requiring advanced faxing capabilities. However, for occasional faxing needs, it remains a straightforward and affordable option.
If you need a no-frills fax machine using standard paper, this model is an option. It provides essential functions at a low cost for simple setups. Consider this if basic operation and low price are your top priorities.
Plain Paper Support
Uses standard plain paper instead of thermal rolls, simplifying supply management for general office use.
Caller ID Integration
Built-in caller ID helps manage incoming faxes and calls efficiently without extra hardware.
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Buying Guide – How to Choose the Best Cheap Fax Machine
Choosing the right fax machine requires evaluating several key factors to ensure the device meets your specific needs while staying within budget. This section breaks down the critical elements you should consider before making a purchase decision.
Transmission Speed
Transmission speed determines how quickly documents are sent and received, impacting productivity during busy periods. Look for modems rated at 9,600 BPS or higher to ensure efficient transfers and reduce wait times for large documents.
Higher speeds help maintain workflow efficiency, especially when dealing with frequent incoming and outgoing faxes.
Paper Handling Capacity
Paper capacity dictates how often you need to reload trays during operation. Models with 50 sheets or more reduce interruptions and allow for larger batch processing.
Ensure the paper tray supports standard letter or legal sizes depending on your typical document requirements.
Memory Storage
Memory capacity allows the machine to store documents when the paper tray is empty or when receiving faxes offline. Larger memory helps prevent lost documents during interruptions.
Look for at least 32 KB to 512 KB storage to ensure reliable handling of queued transmissions.
Connectivity Options
Modern machines may offer wireless connectivity or app integration alongside traditional phone line connections. Consider your workflow needs regarding mobile printing or remote access.
Wireless options add flexibility for home offices but may require additional setup and security measures.
Paper Type Requirements
Decide between thermal paper and plain paper models based on your supply preferences. Plain paper uses standard office supplies but may cost more upfront.
Thermal paper is cheaper initially but may fade over time and requires specific rolls not used for regular printing.
Durability and Warranty
Check the warranty period and support options to ensure long-term reliability. A longer warranty can save costs if the machine requires repair.
Consider the duty cycle or how many pages the device can handle daily before needing replacement or service.
Additional Functions
Many devices offer scanning, copying, and printing alongside faxing. All-in-one units save space but may cost more than dedicated fax machines.
Evaluate if you truly need multi-functionality or if a dedicated fax machine suits your current setup better.
User Interface
The ease of use of the control panel affects daily operations. Look for intuitive buttons, clear displays, and simple navigation.
Complex interfaces can lead to frustration for less technical users or staff turnover.
How to Use and Care for Your Cheap Fax Machine
Start by connecting the phone line and power supply securely. Ensure the paper tray is loaded correctly and the machine is powered on. Check the display for any error messages before sending documents.
Regularly clean the glass surface of the scanner to maintain document clarity. Wipe down the exterior to remove dust and debris that can accumulate over time. Use manufacturer-approved cleaning supplies to avoid damage to the device.
Keep firmware and software updated if your machine supports wireless features. This ensures optimal performance and security against potential network threats. Monitor ink or toner levels and order replacements in advance to avoid interruptions.
Frequently Asked Questions
Can I use a regular fax machine without a landline?
Most traditional fax machines require a landline connection to function properly. However, some modern devices support VoIP adapters or digital fax services. Check the product specifications or consult your internet provider for compatibility details.
What is the difference between thermal and plain paper fax machines?
Thermal fax machines use heat-sensitive paper that is cheaper but fades over time. Plain paper models use standard office paper for sharper text and archival quality. Choose plain paper if you need long-term document retention.
How do I clear a paper jam on my fax machine?
Turn off the machine and open the paper tray and cover. Gently pull out any stuck paper in the direction of the paper path. Check for any debris before restarting the device and testing a print job.
Why is my fax machine sending garbled text?
Garbled text often results from a poor phone line connection or incorrect settings. Check the telephone line for interference and ensure the machine is set to the correct transmission speed. Reconnect cables and restart the device to resolve issues.
Can I scan documents without printing them on a fax machine?
Many modern all-in-one fax machines include scanning functionality. You can connect them to a computer to send digital copies via email or cloud services. Check your device's manual for scanning setup instructions.
What should I do if the machine displays a memory full error?
A memory full error means the internal storage is at capacity. Clear stored documents by sending them or deleting pending jobs from the queue. Increase memory or use plain paper to prevent frequent fill-ups.
Are fax machines still necessary in 2026?
While digital communication dominates, faxing remains necessary for certain legal and medical documents. Many industries still require faxed signatures for compliance. Consider your specific regulatory needs before switching to email.
How often should I replace ink cartridges in a fax printer?
Replacement frequency depends on usage volume and the device model. Monitor ink levels using the device display or app. Plan replacements before running out to avoid interruption and potential head damage.
Final Thoughts on Choosing the Best Cheap Fax Machine
The Brother FAX-575 and Canon PIXMA TR4720 offer excellent value for most home and small office environments. Each provides reliable fax performance without the complexity of enterprise equipment. Choosing between them depends on your budget and specific feature requirements.
Prioritize features like memory capacity and transmission speed if you send frequent documents daily. For occasional use, basic models like the Panasonic KX-FHD331 may suffice. Always match the device to your expected workload to maximize utility.
Prices and stock vary frequently, so check current listings for the most accurate deals. Verify warranty terms and return policies before finalizing your purchase. With the right choice, you can handle fax tasks efficiently and affordably.